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Manage Your Sponsorship

Goal: Track your sponsorship commitment, see what benefits have been delivered, and pay any installments — from one place.

Two starting points​

  • If you have an account: log in and visit /my-sponsorships for the full list of your sponsorships
  • If you don't have an account: use the public sponsorship dashboard URL the affiliate sent you, at /sponsorships/manage/:sponsorshipId. You don't need to log in to use it.

Both lead to similar information.

What you can see​

For each sponsorship:

  • The package you signed up for and the tier
  • Total commitment
  • Amount paid to date and amount outstanding
  • Payment schedule (if installment-based)
  • Benefits you're owed
  • Status of each benefit (pending, in progress, completed, waived)
  • The event(s) or campaign(s) the sponsorship supports

Paying an installment​

If your sponsorship is paid in installments, each upcoming installment shows on your dashboard. To pay:

  1. Click Pay Now on the next installment
  2. Choose a saved card or enter a new one
  3. Confirm

The payment processes immediately and the installment is marked paid. You'll receive a receipt.

If you'd rather pay by check or wire, contact the affiliate's development office to coordinate.

Tracking benefits​

Each benefit your sponsorship includes appears on the dashboard with a status:

  • Pending — committed but work hasn't started yet
  • In Progress — the affiliate is actively working on it
  • Completed — fully delivered
  • Waived — you (or the affiliate) decided to skip this benefit

You'll see updates as benefits move through the workflow. If something's been pending too long, reach out to the affiliate — they want to know if anything's slipping.

Submitting your logo or other deliverables​

Many sponsorships include logo placement, ad copy, or other deliverables that require something from you. The dashboard tracks what's expected:

  • "Logo file (high-res, .png) — due by [date]"
  • "Ad copy for event program — due by [date]"

Click any benefit that requires input from you to upload or send the relevant file. The affiliate gets notified once you've submitted.

Communicating with the affiliate​

The dashboard includes a contact link for any questions. Use it for:

  • Clarifying a benefit
  • Adjusting deliverables
  • Asking about renewal options
  • Anything that needs a conversation

For routine questions, the affiliate's standard response time is one business day.

Tax receipts​

Each sponsorship payment generates a receipt:

  • For sponsorships where you receive goods or services in return (gala tickets, premium parking, etc.), the receipt shows the deductible portion (gift minus FMV of goods/services)
  • For sponsorships where no goods or services are provided, the full amount is deductible

The annual statement at year-end consolidates all of your sponsorship payments for tax filing.

Renewing for next year​

Many affiliates run renewable sponsorships year-over-year. As the next event or campaign approaches:

  • The affiliate's development team will reach out about renewal
  • You can renew at the same level, step up, or step down
  • Renewing is usually a much faster process than the original signup since your details are already on file

If you don't hear from the affiliate and you're interested in renewing, reach out yourself — sometimes the timing slips on the affiliate side.

Multi-year sponsorships​

For multi-year commitments:

  • The dashboard shows progress across the full window
  • Installment payments are scheduled across the years
  • Benefits are tracked per-year (e.g., "logo at 2026 gala — pending; logo at 2027 gala — pending")

Cancelling​

Cancelling a sponsorship is rare — most sponsorships are honored as committed. If circumstances require it:

  • Reach out to the affiliate's development office
  • Don't try to cancel through the dashboard alone; the conversation matters more than the click

The affiliate will work with you on the right path forward, including any refund of unpaid amounts.