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Naming Guests for Sponsor Seats

Goal: Let a sponsor invite their eight guests by name, so each person gets their own link — instead of one code circulating in a group chat.

Two ways to fill a table​

When you issue seats to a sponsor, they get one shared code and a link. That's often all anyone needs: the sponsor forwards it, and eight people register.

Some sponsors want the other thing. They have a guest list, they want each person emailed directly, and they want to see who has replied. That's what naming guests does.

Both work at once. A sponsor can name three people and leave the other five on the shared link.

Where the sponsor does it​

The Your Seats card on their sponsorship page — the link in their confirmation email, the same page showing their payment schedule.

It shows three numbers, because "how many left" turns out to be the wrong question two weeks before a gala:

What it means
RegisteredThey've filled in the form. Done.
Invited, not yet repliedNamed, emailed, no response. These are the ones to chase.
Still unassignedNobody's name on them yet — anyone with the shared link can take one.

Under that is the guest list, each row showing whether that person has registered.

Naming a guest takes a seat immediately​

Click Invite a guest, enter a name and email, and the seat moves out of the shared pool right away — before the guest replies.

That's deliberate. It means the shared link can't be used to claim a seat that's already been promised to someone by name. A sponsor who invites all eight guests has an empty shared link and eight reserved seats, which is exactly right.

The table never grows. Naming guests moves seats around inside the sponsor's allotment; it never adds to it. Eight seats named individually is still eight seats.

:::tip Changed your mind? Remove a guest who hasn't registered and their seat goes straight back to the shared link. A guest who has already registered can't be removed — cancel their registration instead, which returns the seat the same way. :::

When a guest is invited, they're emailed their own link, and it's displayed on screen once so the sponsor can also send it themselves.

After that it's gone — Omnivo stores a scrambled version, not the link itself, so nobody can look it up later. If a guest loses their email, invite them again. It costs nothing: removing the first invitation returns the seat.

This is the same rule the shared code follows, and for the same reason: these links let someone claim a paid-for seat.

What guests receive​

A short email saying who reserved the seat and inviting them to confirm their details, with a button. No code text — just the button, because a named seat isn't meant to be forwarded.

They then go through the ordinary registration form: name, email, meal choice, whatever the event asks. They see $0 and are never asked for a card.

Doing it for them​

Sponsors often just email you their guest list. You can name guests on their behalf from the Registration codes panel on the event's details page, below the attendee list — the guests appear indented under the sponsor's code, so it's clear whose table they belong to.

You'll also want this to fix a typo'd address. Remove the wrong one, add the right one; the seat moves back and forth.