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Create Waiver Templates

Goal: Have your liability waivers, photo releases, and conduct agreements ready as reusable templates so volunteers can sign them electronically before participating.

Waivers vs. requirements​

Waivers and requirements are related but distinct:

  • A waiver is a document the volunteer signs, captured as an e-signature submission against a stored template.
  • A requirement is a broader gate — sometimes satisfied by signing a waiver, sometimes by completing a training, sometimes by uploading a document.

Most affiliates have at minimum a liability waiver as a waiver template, then optionally other documents such as a code of conduct.

Build the template​

Each template is a versioned document with text content, fields the volunteer signs, and a generated PDF. Have your legal counsel review the body before publishing.

When you save a template, Ayuna generates the PDF that volunteers will see. You can preview the PDF before publishing.

Tie waivers to events​

A waiver template can be attached to an event so registrants are prompted to sign it during registration.

Versioning​

Editing a published template can affect new submissions. If your legal team makes a material change:

  • Save the change as a new template version rather than overwriting
  • Decide whether previously signed waivers need to be re-signed or whether the prior version still satisfies your needs

Approving submitted waivers​

Submitted signatures are reviewable by coordinators. Most affiliates auto-approve standard waivers; some review each one. See Review and Approve Waivers.