Skip to main content

Sign and Submit Waivers

Goal: Get your liability waiver, photo release, or any other agreement on file so it's not blocking your event registration.

When you'll be asked to sign​

Waivers come up in two places:

  • At registration — when you register for an event that requires a waiver, you're prompted to sign before the registration completes
  • From My Waivers — your affiliate may push waivers to you directly so you can knock them out before any specific event

Either way, the signing experience is the same.

Signing​

You'll see:

  • The full waiver text
  • Any fields you need to fill in (name, date, etc.)
  • A signature box

Read the document — really read it, especially first time. Sign and submit. Ayuna stores a PDF of the signed document in your record; you can download a copy at any time from My Waivers.

What happens after you sign​

Most waivers are accepted automatically and you can move on immediately. Some affiliates manually review each submission; in that case your waiver shows as pending until a coordinator approves it. If the affiliate rejects (rare — usually something like a wrong field filled in), you'll get a clear note about what to fix and a chance to re-sign.

Re-signing after a template change​

If your affiliate updates the waiver text in a way that requires re-signing, you'll be prompted the next time you register for an event that requires it. Your previous signature stays in your record for history.

Minors​

If you're signing on behalf of a minor (your child volunteering with you), you'll see additional fields for the minor's information and your authorization as guardian. The minor still needs their own volunteer record; the waiver is signed by you.

Privacy​

Signed waivers are part of your volunteer record. They're visible to your affiliate's coordinators and to legal/insurance staff if needed. They aren't shared more broadly.