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Add Volunteers Individually

Goal: Get a single volunteer into Ayuna when they reach out directly — by phone, email, or in person — without sending them through the public signup flow.

When to use this​

  • A long-time volunteer who isn't online
  • A staff member or board member acting in a volunteer capacity
  • Someone an existing volunteer is bringing along
  • Recovering someone who started signing up but never finished

For everyone else, prefer the public flows in Publish an Embedded Signup Form or Share Public Opportunity Links — they capture the data more reliably and don't burn coordinator time.

What to capture​

At minimum:

  • Legal name and a working email address (the email is how Ayuna will communicate with them)
  • Phone number if you'll need it for day-of contact
  • Mailing address if you send physical recognition or tax letters

Skills, availability, and emergency contacts can be filled in later — or by the volunteer themselves once they log in.

After creation​

The volunteer's status starts as Active by default. They'll need to:

  • Complete any mandatory requirements before registering for gated events (see Meet Event Requirements)
  • Sign waivers attached to the events they want to join

If you set up the volunteer with an email address, they can log in using that email.

Avoiding duplicates​

Before creating, search by name and email. Ayuna will surface possible matches. Adding a duplicate person fragments their hours and history.