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Publish an Embedded Signup Form

Goal: Let prospective volunteers sign up directly from your affiliate's public website, without leaving it for an unfamiliar branded experience.

What "embedded" means​

Ayuna provides a hosted signup page (/embed/volunteer-signup) that you place on your website inside an <iframe>. The form's submissions land in Ayuna as new volunteer records.

Typical placement:

  • Your "Get Involved" or "Volunteer" page
  • A dedicated landing page for a specific campaign
  • A widget in your website footer

Decide what to ask​

The embedded form should be the shortest possible path from interest to a record in Ayuna. Tempting as it is to ask everything up-front:

  • Ask only for what you need to make contact (name, email, phone, ZIP)
  • Defer skills, availability, and emergency contacts to the volunteer's profile, which they can complete after first login
  • Don't ask for documents on the embedded form — that belongs to requirements completion

Follow up promptly​

Embedded signups don't equal active volunteers. Capture the lead, then follow up:

  • A welcome email (use a Communications template)
  • An invitation to upcoming events that match their stated interests
  • A nudge to complete their profile

Without follow-up, a sizable share of embedded signups go cold.

Tracking source​

Submissions from the embedded form are tagged so you can report on how many people are reaching you through your website versus other channels. Use this in Run Hours and Engagement Reports to evaluate channel performance.