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Manage Registrations

Goal: Keep your roster accurate as people register, withdraw, request slot changes, or fill from the waitlist.

The registration list​

Every opportunity has a registrations view showing who's signed up, what slot they're in, their requirement status, and any notes. Filter by:

  • Status — pending, approved, rejected, cancelled
  • Slot type — see who's in which role
  • Shift — when shifts are configured

Approval workflow (optional)​

Some affiliates run open registration; others want every registrant reviewed first. Toggle this on the opportunity — when on, registrations land in pending until a coordinator approves or rejects.

Use approval when:

  • The opportunity has limited capacity and you want to balance who attends
  • You're vetting first-time volunteers
  • The opportunity has elevated risk and you want eyes on every registrant

Skip approval for everyday opportunities — manual review on every signup is a coordinator-time tax.

Slot changes​

A registered volunteer who realizes they signed up for the wrong slot can ask to change, or a coordinator can move them. Slot changes preserve the registration; capacity adjusts on both ends automatically.

Withdrawals and cancellations​

Volunteers can cancel their own registration. Coordinators can also cancel on someone's behalf. Cancelled spots are immediately available to the next person.

Day-of changes​

The registrations list keeps working through the opportunity itself. People who walk in but didn't register, or registrants whose plans change, are handled in Check Volunteers In and Out.