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Set Up a Corporate Group

Goal: Give a company, civic group, or congregation its own roster space so their organizer can register members against an event without you brokering each signup.

When this fits​

  • A company sends 30 employees for a build day
  • A church group wants to staff three Saturdays in a row
  • A college class is volunteering as a class project

For one-off groups under five people, you'll often just register them individually. The corporate group flow pays off when there's an organizer on the other side and a roster too large to handle by hand.

Set up the group​

Create the group with:

  • The organization's name
  • The primary contact (the organizer who'll manage the roster)
  • A target capacity (how many slots the group expects to fill)
  • The event(s) the group is committed to

The contact becomes the organizer for the group. They'll receive a portal link to manage their roster.

How the organizer experiences it​

After setup, the organizer can:

  • See the group's allotted capacity
  • Invite their members by email or share a public group link
  • Track who has registered, who's pending, and who hasn't responded
  • Communicate with their members directly

They never see the rest of your volunteer database — only their group.

Capacity guarantees​

A group with allotted capacity holds those slots against the event. Other volunteers see the remaining public capacity, not what's reserved for the group. This prevents a corporate group from arriving to find their slots taken by general public registrations.

When groups overflow or under-fill​

  • Overflow — if the group registers more than its allocation, the extras land on the waitlist or in pending depending on the event's rules
  • Under-fill — if the deadline approaches and the group hasn't filled its slots, you can release the unused capacity back to the public

Both decisions stay with the affiliate coordinator.

After the event​

The group's hours roll up into a single line in the event's report so you can recognize the company's contribution as a unit, even though hours are tracked on each individual.