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Set Up a Corporate Group

Goal: Give a company, civic group, or congregation its own roster space so their organizer can register members against an event without you brokering each signup.

When this fits​

  • A company sends 30 employees for a build day
  • A church group wants to staff three Saturdays in a row
  • A college class is volunteering as a class project

For one-off groups under five people, you'll often just register them individually. The corporate group flow pays off when there's an organizer on the other side and a roster too large to handle by hand.

Set up the group​

Create the group with:

  • The organization's name
  • The primary contact (the organizer who'll manage the roster)
  • A target capacity (how many slots the group expects to fill)
  • The event(s) the group is committed to

The contact becomes the organizer for the group. As soon as you save the group, they receive a welcome email with a link into their portal:

  • If the email matches an existing account at your affiliate, the email points them straight to the portal — they sign in with their existing credentials.
  • If the email is new, the email links to a one-time activation page where they set a password. After that they can sign in normally.

The activation link is valid for 30 days. If the contact misses it, you can resend the welcome email from the group's detail page.

How the organizer experiences it​

After setup, the organizer can:

  • See the group's allotted capacity
  • Invite their members by email or share a public group link
  • Track who has registered, who's pending, and who hasn't responded
  • Communicate with their members directly

They never see the rest of your volunteer database — only their group.

Capacity guarantees​

A group with allotted capacity holds those slots against the event. Other volunteers see the remaining public capacity, not what's reserved for the group. This prevents a corporate group from arriving to find their slots taken by general public registrations.

After the event​

The group's hours roll up into a single line in the event's report so you can recognize the company's contribution as a unit, even though hours are tracked on each individual.