Share a Public Group Signup Link
Goal: Give an organizer a single link they can broadcast to their whole company or group, where each click registers a person against the group's allotment.
When the public link is the right tool
- The organizer doesn't have a clean list of email addresses
- The audience is fluid (the company posts in a Slack channel and whoever's free signs up)
- Speed matters more than personalization
When the audience is short and known, prefer email invitations from the Invite and Track Group Members flow — each invitee gets eligibility precheck and a personal greeting.
How it works
The public group link routes anyone who clicks it through:
- A short landing page describing the event and the group
- A registration form (name, email, anything else the event requires)
- Eligibility checks against the event's requirements and waivers
- Slot selection, if applicable
- Confirmation
The registration counts against the group's allotment, not the event's general public capacity.
Capacity protection
When the group's allotment is full, the public link automatically stops accepting registrations and shows the next person a "group is full" message. They can be redirected to the event's general public registration if you've enabled that option.
Regenerating the link
If the link leaks somewhere it shouldn't (a public website, a forwarded email chain), regenerate it. The old link stops working immediately; share the new one with the organizer.
What the organizer sees
The same group portal that handles email invitations also tracks public-link registrations — so the organizer sees one combined roster regardless of how each member arrived.