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Share a Public Group Signup Link

Goal: Give an organizer a single link they can broadcast to their whole company or group, where each click registers a person against the group's allotment.

  • The organizer doesn't have a clean list of email addresses
  • The audience is fluid (the company posts in a Slack channel and whoever's free signs up)
  • Speed matters more than personalization

When the audience is short and known, prefer email invitations from the Invite and Track Group Members flow — each invitee gets eligibility precheck and a personal greeting.

How it works​

The public group link routes anyone who clicks it through:

  1. A short landing page describing the event and the group
  2. A registration form (name, email, anything else the event requires)
  3. Eligibility checks against the event's requirements and waivers
  4. Slot selection, if applicable
  5. Confirmation

The registration counts against the group's allotment, not the event's general public capacity.

Simplified vs. full registration​

Each group has a registration mode that controls how much the public link asks of each person:

  • Simplified — name, email, optional phone, plus a short consent checkbox. Best when the corporate organizer is vouching for everyone and you don't need a full volunteer record.
  • Full — everything in simplified, plus:
    • Date of birth, address, and emergency contact
    • A password so the volunteer can sign in afterwards (creates a full volunteer account if they don't already have one)
    • Either acknowledgment of the corporate-level waiver (when the group is set to corporate waiver coverage) or typed-name acceptance of each mandatory waiver the affiliate has on file

Full mode is enforced at submit time. A public-link signup that misses any of those pieces is rejected — there's no quiet path through. After registration, the volunteer's waiver submissions land in the staff queue at the usual pending_review status, so coordinators still get the chance to review them.

Capacity protection​

When the group's allotment is full, the public link automatically stops accepting registrations and shows the next person a "group is full" message. They can be redirected to the event's general public registration if you've enabled that option.

If the link leaks somewhere it shouldn't (a public website, a forwarded email chain), regenerate it. The old link stops working immediately; share the new one with the organizer.

What the organizer sees​

The same group portal that handles email invitations also tracks public-link registrations — so the organizer sees one combined roster regardless of how each member arrived.